The LICQual Level 3 Certificate in Document Control and Record Management is an advanced qualification designed for professionals seeking to enhance their expertise in managing complex document control and records management systems. This comprehensive course will provide you with the knowledge and practical skills needed to handle both physical and electronic records efficiently, ensuring compliance, security, and optimal organization.
Whether you are looking to progress in your current role or take on more senior responsibilities, this qualification is perfect for those aiming to elevate their document management capabilities.
In today’s data-driven world, businesses rely on effective document and records management to ensure operational efficiency and compliance with legal and regulatory requirements. The LICQual Level 3 Certificate in Document Control and Record Management offers in-depth insights into advanced document control practices, risk management, and the use of Electronic Document Management Systems (EDMS).
The course covers key areas such as record retention policies, document security, and auditing practices, empowering you to develop and implement sophisticated document control strategies within your organization.
you will gain valuable skills in the classification, indexing, and storage of records, while also learning how to mitigate risks associated with document handling. This qualification is ideal for individuals already working in document control or records management, and those aiming to move into senior or specialized roles in this field.
The LICQual Level 3 Certificate will help you refine your document control strategies and improve your ability to manage and protect sensitive information, ensuring you can meet the highest standards of compliance and security in the workplace.
Course Overview
Qualification Title
LICQual Level 3 Certificate in Document Control and Record Management
Total Units
6
Total Credits
24
GLH
120
Qualification #
LICQ2200243
Qualification Specification
To enrol in the LICQual Level3 Certificate in Document Control and Record Management ourse, candidates must meet the following entry requirements:
- Educational Requirements: No specific formal qualifications are required, but basic literacy and numeracy skills are necessary for course participation. Learners should be able to understand and apply written materials effectively.
- Experience: Prior experience in document control, records management, or a related administrative role is recommended. Practical experience in handling physical and digital records will be beneficial but not required.
- English Language Proficiency: Learners must have a sufficient level of English proficiency to understand course content and engage in assessments. If English is not the learner’s first language, an equivalent IELTS score of 5.5 or higher is recommended.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200243-1 |
Strategic Document Control Management |
4 |
20 |
|
LICQ2200243-2 |
Advanced Record Retention Strategies |
4 |
20 |
|
LICQ2200243-3 |
Legal and Compliance Frameworks |
4 |
20 |
|
LICQ2200243-4 |
Management of Electronic Records |
4 |
20 |
|
LICQ2200243-5 |
Document Risk Assessment |
4 |
20 |
|
LICQ2200243-6 |
Auditing and Quality Control in Records |
4 |
20 |
By the end of this course, learners will be able to:
Strategic Document Control Management
- Develop and implement strategic document control policies that align with organizational goals.
- Analyze and improve document control workflows to enhance efficiency, security, and accessibility across the organization.
- Understand and apply best practices for document governance, ensuring compliance with both internal and external standards.
Advanced Record Retention Strategies
- Design and implement advanced record retention strategies that ensure compliance with legal and organizational requirements.
- Create and manage retention schedules, balancing operational needs with regulatory demands.
- Review and refine record retention practices to improve efficiency and reduce the risk of non-compliance.
Legal and Compliance Frameworks
- Interpret and apply relevant legal and regulatory frameworks impacting document control and records management.
- Assess and ensure organizational compliance with data protection laws, privacy regulations, and industry standards.
- Advise on best practices for maintaining legal compliance in records management policies and procedures.
Management of Electronic Records
- Manage electronic records effectively using appropriate document management systems (DMS) and electronic filing techniques.
- Ensure secure storage, retrieval, and archiving of electronic documents while maintaining compliance with legal and regulatory standards.
- Implement strategies for the integration of electronic records management systems with traditional document management practices.
Document Risk Assessment
- Conduct risk assessments related to document control and records management systems to identify potential vulnerabilities.
- Develop and implement strategies to mitigate risks related to document security, data breaches, and loss of records.
- Continuously monitor and update risk management strategies to address emerging challenges in document management.
Auditing and Quality Control in Records
- Apply auditing techniques to assess the effectiveness and compliance of document control and records management processes.
- Implement quality control measures to ensure that records are accurate, complete, and secure.
- Develop audit frameworks and monitoring systems to track compliance with organizational policies and external regulations.
This diploma is ideal for:
- Professionals with experience in document control or records management who want to advance their knowledge and take on strategic responsibilities.
- Individuals seeking to develop expertise in managing both physical and electronic records in compliance with legal and regulatory standards.
- Managers or team leaders responsible for overseeing document control systems and ensuring quality control and audit processes.
- Those interested in improving their skills in risk management and document security to safeguard sensitive organizational information.
- Employees working in industries such as healthcare, finance, legal, or government who need to comply with strict document retention and legal frameworks.
- Professionals aiming to move into senior roles related to document governance, quality control, and strategic record management.
- Individuals looking to refine their understanding of electronic records management systems and integrate them with traditional document handling practices.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.