The LICQual Level 2 Diploma in Document Control and Record Management is a comprehensive qualification designed to equip professionals with the advanced skills and knowledge needed to excel in the field of document and records management. This qualification is ideal for individuals looking to enhance their understanding of document control processes, electronic record management systems, and compliance with legal and regulatory requirements.
Whether you are seeking to refine your existing skills or step into a more senior role, this course will provide you with the tools to efficiently manage and safeguard organizational records.
In today’s fast-paced business environment, effective document control and records management are crucial for ensuring organizational efficiency, security, and compliance. The LICQual Level 2 Diploma in Document Control and Record Management offers a deep dive into advanced document management practices, covering essential topics such as document retention strategies, document security, risk management, and electronic records systems.
Throughout this course, learners will gain practical insights into creating, organizing, and maintaining both physical and electronic records, ensuring they are easily accessible, secure, and compliant with regulatory standards. The qualification focuses on industry best practices for document lifecycle management, retention and disposal, and creating retention schedules that meet legal requirements.
This diploma is ideal for individuals working in document control, records management, or administrative roles who want to develop their skills and advance their careers in this vital area. By the end of the program, learners will be prepared to manage complex document control systems, mitigate risks, and contribute to improved organizational efficiency. The LICQual Level 2 Diploma will help you stay ahead in the fast-evolving world of document and records management.
Course Overview
Qualification Title
LICQual Level 2 Diploma in Document Control and Record Management
Total Units
6
Total Credits
36
GLH
120
Qualification #
LICQ2200245
Qualification Specification
To enrol in the LICQual Level 2 Diploma in Document Control and Record Management Course, candidates must meet the following entry requirements:
- Educational Requirements: There are no specific formal academic qualifications required to enroll in the LICQual Level 2 Diploma in Document Control and Record Management. However, basic literacy and numeracy skills are necessary to engage with the course materials and assessments effectively.
- Experience: It is recommended that candidates have some experience in document control, records management, or administrative roles. While prior experience is not mandatory, having exposure to managing documents or records in any organizational setting will help learners grasp more advanced topics during the course.
- English Language Proficiency: As the course is conducted in English, learners should have a sufficient level of English proficiency to understand the course content and engage in assessments. If English is not the learner’s first language, an equivalent IELTS score of 5.5 or higher (or another recognized qualification) is recommended.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200245-1 |
Advanced Document Control Practices |
6 |
20 |
|
LICQ2200245-2 |
Record Management Frameworks |
6 |
20 |
|
LICQ2200245-3 |
Electronic Document Management Systems |
6 |
20 |
|
LICQ2200245-4 |
Classification and Indexing Systems |
6 |
20 |
|
LICQ2200245-5 |
Risk Management and Document Security |
6 |
20 |
|
LICQ2200245-6 |
Record Retention Policies and Procedures |
6 |
20 |
By the end of this course, learners will be able to:
Advanced Document Control Practices
- Implement advanced document control techniques, including version control, approval workflows, and document distribution management.
- Analyze and improve document control processes to enhance efficiency, security, and compliance across the organization.
- Apply strategies for document versioning and lifecycle management to ensure accurate record-keeping.
Record Management Frameworks
- Understand and evaluate various record management frameworks used in different industries.
- Develop and implement appropriate record management structures that align with legal, regulatory, and organizational requirements.
- Assess the effectiveness of record management systems and recommend improvements to optimize organizational practices.
Electronic Document Management Systems (EDMS)
- Gain proficiency in using Electronic Document Management Systems (EDMS) to store, retrieve, and manage digital records.
- Design and implement EDMS strategies to streamline document workflows, improve accessibility, and ensure compliance with legal standards.
- Address challenges related to the integration of electronic systems into existing document control frameworks.
Classification and Indexing Systems
- Design and apply effective classification and indexing systems to organize and retrieve documents efficiently.
- Implement both physical and electronic filing and indexing methods to enhance document retrieval and storage.
- Apply indexing techniques to categorize documents systematically and ensure quick access to records.
Risk Management and Document Security
- Identify potential risks in document control and records management and develop strategies to mitigate them.
- Implement document security measures to protect sensitive information from unauthorized access and ensure compliance with privacy regulations.
- Evaluate and manage risks associated with document storage, access, and disposal, ensuring the security and integrity of records.
Record Retention Policies and Procedures
- Understand and apply record retention policies that align with legal and organizational requirements.
- Develop and implement retention schedules and disposal procedures to ensure proper management of records throughout their lifecycle.
- Monitor and review record retention practices to ensure they comply with industry standards and regulatory guidelines.
This diploma is ideal for:
- Professionals working in document control, records management, or administrative roles who want to enhance their expertise and take on more advanced responsibilities
- Individuals looking to specialize in electronic document management systems (EDMS) and improve digital record-keeping practices within their organization.
- Managers or team leaders responsible for overseeing document control systems, ensuring compliance, and improving organizational document workflows.
- Employees in industries such as healthcare, finance, legal, or government who need to meet strict regulatory and compliance standards in managing documents and records.
- Professionals who are keen to develop advanced skills in risk management, document security, and retention policies to ensure sensitive information is protected.
- Those interested in mastering the creation, classification, and indexing of records to enhance document retrieval and organization
- Individuals seeking career progression in document control, records management, or compliance-focused roles within their organization.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.