The LICQual Level 1 Diploma in Document Control and Record Management is an essential qualification for those starting or advancing their career in document control and records management. This comprehensive diploma provides the foundational knowledge and practical skills needed to efficiently manage both physical and electronic records within an organization.
Ideal for those looking to enhance their administrative skills or enter the field of document management, this course will provide you with a solid understanding of document life cycles, retention policies, compliance, and much more.
In today’s fast-paced and data-driven world, effective document control and records management are crucial for ensuring organizational efficiency, security, and regulatory compliance. The LICQual Level 1 Diploma in Document Control and Record Management offers a well-rounded introduction to document control, focusing on both theoretical concepts and hands-on practical knowledge.
Throughout the course, learners will gain an understanding of document life cycle management, retention and disposal procedures, as well as how to manage and index documents to ensure easy retrieval. They will also be introduced to basic legal and regulatory frameworks that affect records management in various industries.
This qualification is ideal for individuals seeking to start or formalize their knowledge in document control, those aiming for administrative roles in office management, or those pursuing a career in records management.
Upon completion, learners will have the practical skills and confidence to handle documents securely and efficiently, ensuring compliance and enhancing operational efficiency within their organization.
Course Overview
Qualification Title
LICQual Level 1 Diploma in Document Control and Record Management
Total Units
6
Total Credits
24
GLH
60
Qualification #
LICQ2200244
Qualification Specification
To enrol in the LICQual Level 1 Diploma in Document Control and Record Management Course, candidates must meet the following entry requirements:
- Educational Requirements: There are no formal academic qualifications required to enroll in the LICQual Level 1 Diploma in Document Control and Record Management. However, candidates should have basic literacy and numeracy skills to engage with course materials and complete assessments.
- Experience:No prior experience in document control or records management is required. This course is suitable for individuals who are new to the field or those seeking to formalize their understanding of document control and records management practices.
- English Language Proficiency: Since the course is delivered in English, learners should have a sufficient level of English proficiency to understand and follow the course content. If English is not the learner’s first language, an equivalent proficiency level of IELTS 4.5 or higher is recommended.
- Age Requirement: Candidates must be at least 18 years of age at the time of enrolment.
|
Qualification# |
Unit Title |
Credits |
GLH |
|---|---|---|---|
|
LICQ2200244-1 |
Introduction to Document Control |
4 |
10 |
|
LICQ2200244-2 |
Basics of Record Management |
4 |
10 |
|
LICQ2200244-3 |
Document Lifecycle Management |
4 |
10 |
|
LICQ2200244-4 |
Document Retention and Disposal |
4 |
10 |
|
LICQ2200244-5 |
Legal and Regulatory Requirements |
4 |
10 |
|
LICQ2200244-6 |
Principles of Filing and Indexing |
4 |
10 |
By the end of this course, learners will be able to:
Introduction to Document Control
- Understand the key principles of document control, including the importance of effective document management within an organization.
- Apply basic document control processes, including creation, approval, revision, and distribution.
- Identify and use appropriate methods for document storage and retrieval.
Basics of Record Management
- Recognize the different types of records and their significance in organizational operations.
- Implement basic record-keeping systems to ensure records are well-organized and easily accessible.
- Understand the role of record management in supporting business processes and ensuring compliance.
Document Lifecycle Management
- Explain the stages of the document lifecycle from creation to disposal or archiving.
- Apply document management practices that ensure documents are properly handled at each stage of their lifecycle.
- Understand the impact of document lifecycle management on business efficiency and legal compliance.
Document Retention and Disposal
- Understand the principles behind document retention and the legal and organizational requirements for retaining records.
- Implement retention schedules and procedures to ensure proper management and disposal of documents.
- Apply best practices for secure disposal of documents that are no longer needed, in accordance with organizational policies.
Legal and Regulatory Requirements
- Identify key legal and regulatory requirements that impact document control and records management.
- Understand the importance of compliance with laws such as data protection, privacy, and industry-specific regulations.
- Develop an awareness of how non-compliance can affect an organization and apply practices to ensure legal compliance.
Principles of Filing and Indexing
- Apply basic filing and indexing systems to organize records for easy retrieval and management.
- Understand and implement various filing methods, including alphabetical, numerical, and chronological systems.
- Develop an efficient indexing system that supports quick access to important documents and records.
This diploma is ideal for:
- Individuals who are new to document control and records management and want to build a strong foundation in the field.
- Administrative professionals seeking to formalize their knowledge and gain practical skills in managing
- Office staff or team members responsible for maintaining and organizing documents within their organization.
- Professionals looking to enhance their career prospects in document management, filing, and records retention.
- Those interested in learning how to manage both physical and electronic documents effectively within an organization.
- Employees working in sectors such as healthcare, finance, or legal, where proper records management and compliance are essential.
- Anyone aiming to understand the document lifecycle, retention policies, legal requirements, and best practices for filing and indexing.
Assessment and Verification
All units within this qualification are subject to internal assessment by the approved centre and external verification by LICQual. The qualification follows a criterion-referenced assessment approach, ensuring that learners meet all specified learning outcomes.
To achieve a ‘Pass’ in any unit, learners must provide valid, sufficient, and authentic evidence demonstrating their attainment of all learning outcomes and compliance with the prescribed assessment criteria. The Assessor is responsible for evaluating the evidence and determining whether the learner has successfully met the required standards.
Assessors must maintain a clear and comprehensive audit trail, documenting the basis for their assessment decisions to ensure transparency, consistency, and compliance with quality assurance requirements.