Step-by-Step Template Demonstration for Civil QC/QA Quality Planning

Purpose of Task

The purpose of this task is to provide learners with a practical demonstration of completing key quality documents, such as risk assessments, inspection reports, and checklists, in a structured, compliant, and systematic manner. By following this task, learners will:

• Learn how to prepare, complete, and maintain quality documentation in civil engineering projects.
• Understand the required structure, content, and approval workflow for key quality documents.
• Apply UK legislation, building regulations, and standards to real-life documentation.
• Develop practical skills that ensure accountability, compliance, and effective risk management in construction projects.

Scenario / Context

You are a QA/QC Officer assigned to a mid-rise residential development in London, UK. Your responsibilities include:

• Preparing and maintaining the project quality plan
• Completing and reviewing risk assessments, inspection reports, checklists, and non-conformance reports
• Ensuring compliance with UK standards, legislation, and Building Regulations

Your task is to demonstrate the completion of key documents by following a structured template, ensuring clarity, compliance, and traceability.

Relevant UK Legislation and Standards:

• BS EN ISO 9001:2015 – Quality management systems
• Construction (Design and Management) Regulations 2015 (CDM 2015)
• Health and Safety at Work Act 1974 (HSWA 1974)
• Building Regulations 2010 – Structural, safety, and finishing standards
• BS EN 206 – Concrete specification, production, and conformity

Step-by-Step Template Demonstration

1. Risk Assessment Template Completion

Purpose: Identify hazards, evaluate risk, and implement controls to mitigate potential incidents.

Template Fields:

• Project/Location: Mid-rise residential building, London
• Task/Activity: Concrete pouring for structural slab
• Hazard Identification: Falling objects, concrete burns, improper curing
• Risk Evaluation: Likelihood x Severity = Risk rating (High/Medium/Low)
• Control Measures: PPE, barriers, supervision, proper curing protocols
• Responsible Person: Site Supervisor / QA Officer
• Review Date: Scheduled weekly or after major works

Example Entry:

Task	Hazard	Risk Level	Control Measures	Responsible	Review Date
Concrete pouring	Concrete burns	Medium	PPE gloves, eye protection, barrier tape	QA Officer	15/12/2025
Concrete pouring	Improper curing	High	Use curing compound, monitor temperature, daily checks	Site Supervisor	15/12/2025

Assessor Notes: Ensure risk ratings are realistic and mitigation measures comply with HSWA 1974 and BS EN 206.

2. Inspection Report Template Completion

Purpose: Record inspection results, identify non-conformances, and provide evidence of compliance.

Template Fields:

• Project: Mid-rise residential building, London
• Inspection Date: 14/12/2025
• Inspector Name & Role: QA Officer – John Smith
• Inspection Type: Concrete reinforcement placement
• Observed Conditions: All steel spacing within tolerance, formwork aligned
• Non-Conformance: None observed / or describe issue
• Corrective Action Required: If any, specify action
• Approval Signature: Inspector & Project Manager

Example Entry:

Inspection Date	Task	Observed Condition	NonConformance	Corrective Action	Inspector	Approval
14/12/2025	Steel reinforcement	Correct spacing, aligned	None	N/A	John Smith	PM Approval

Assessor Notes: Ensure inspection reports reference relevant BS EN standards and Building Regulations 2010.

3. Checklist Template Completion

Purpose: Ensure routine verification of activities, processes, and material compliance.

Template Fields:

• Project/Location: Mid-rise residential building, London
• Activity: Formwork installation
• Checklist Items: Alignment, anchorage, strength, markings Yes/No or Compliant/Non-Compliant
• Comments: Observations, issues, or corrective actions
• Responsible Person: QA Officer/Site Supervisor
• Date: Daily/Weekly

Example Entry:

Item	Compliant (Yes/No)	Comments	Responsible	Date
Formwork alignment	Yes	Checked for level and plumb	QA Officer	14/12/2025
Anchorage	Yes	All anchors secure	Site Supervisor	14/12/2025

Assessor Notes: Ensure checklists cover critical control points and are signed off by responsible personnel.

4. Non-Conformance Report (NCR) Template Completion

Purpose: Document deviations from project specifications and implement corrective actions.

Template Fields:

• Project: Mid-rise residential building, London
• NCR Number: NCR-001
• Date Issued: 14/12/2025
• Task/Activity: Concrete slab finishing
• Non-Conformance Description: Surface uneven, minor honeycombing
• Immediate Action: Mark and cordon area, inform contractor
• Corrective Action: Re-surface and re-compact concrete
• Responsible Person: QA Officer/Site Supervisor
• Closure Date & Approval: After corrective action verification

Example Entry:

NCR No	Task	Description	Immediate Action	Corrective Action	Responsible	Closure Date	Approval
NCR001	Concrete finishing	Minor honeycombin	Cordon area	Re-surface & compact	QA Officer	16/12/2025	PM Approval

Learner Task

Learners are required to:

• Review the provided templates for risk assessment, inspection report, checklist, and non-conformance report.
• Complete each template with realistic data for a civil engineering project scenario.
• Ensure that all entries comply with UK legislation and standards (ISO 9001:2015, BS EN 206, CDM 2015, HSWA 1974, Building Regulations 2010).
• Include a brief reflective note on how completing these documents contributes
• to:
  • Project quality assurance
  • Risk mitigation
  • Stakeholder accountability
  • Compliance with UK regulations

Expected Learner Outcomes

Upon completing this task, learners will be able to

• Prepare and complete key quality documents using systematic templates.
• Apply UK-specific legislation and standards in documentation.
• Demonstrate accountability and traceability in quality assurance processes.
• Recognize the role of documentation in risk mitigation, project success, and compliance.
• Develop reflective skills to improve future documentation practices.